3D condition records for lettings and dilapidations
A 3D scan is a dated, measurable record of a property exactly as it stood on the day it was captured. Every room, every surface, every fitting, recorded in one visit and kept as evidence.
Landlords, managing agents and commercial tenants use it for the moment a dispute starts: when a deposit is challenged, when a tenant leaves and the schedule of dilapidations arrives, or when an insurer asks what the property looked like before the damage.
Anyone reviewing the record can measure it themselves
The problem with photographs
Most inventories are a written schedule and a folder of photographs. They work until someone disagrees.
A photograph shows one angle of one thing at one moment. It does not show what was in the corner behind the camera, it cannot be measured, and it rarely settles whether a mark was there beforehand. When a deposit dispute reaches an adjudicator, or a dilapidations claim reaches a surveyor, the argument is usually about what the photographs do not show.
A scan captures the whole space rather than a selection of it. Anyone reviewing the claim can walk through the property as it was, look wherever they want, and measure anything they need to.
Residential lettings
Scan at check-in, scan again at check-out, and the difference between the two is the case. It suits furnished lets, holiday lets and short-term rentals, where the property changes hands often and the deposit is the only protection the owner has.
Managing agents use it across a portfolio, so every property in their care has the same standard of record rather than whatever the last inspection happened to photograph.
Commercial dilapidations
At the end of a commercial lease the landlord serves a schedule of dilapidations and the tenant disputes it. The sums involved are rarely trivial, and the argument turns on the condition of the premises at the start of the term.
A scan taken at the beginning of a lease gives both sides the same reference point. Tenants use it to resist claims for wear that predates them. Landlords use it to show what was handed over. Either way the negotiation starts from evidence rather than recollection.
What you get
- A complete 3D record of the property, hosted and available by link for as long as you need it
- Measurement tools, so anyone reviewing the record can check dimensions themselves
- Measured floor plans of every room scanned
- 4K still photography captured at the same visit
- A clear capture date on the record
A typical residential property is scanned in a single visit. For portfolios we work through properties in batches, and can repeat the scan at each change of tenancy.
Get in touch to discuss a single property or a portfolio.
Related services
The same scan also produces marketing material: see our virtual tours for estate agents and commercial property tours. For building records used by maintenance teams, see facilities management.
Got a question?
3D Mapping Company
We take pride in building and maintaining strong client relationships after the scanning process is complete. With years of industry experience we are ready to answer any questions you have about 3D Scans and Virtual Tours.
Contact Us
Offices in Ipswich and the Cote d’Azur, France
+44 (0)7801 094280